Category Archives: Uncategorized

Boxoft Free PDF to JPG Converter

Customers occasionally call to ask “Can I insert a PDF into my Microsoft Publisher document?”

Yes, you can insert a PDF into your Publisher document as an object. You won’t be very happy with the results, however. Publisher inserts the object at low resolution.

What’s the workaround? The best workaround that we’ve discovered is to install a free, third-party utility called Boxoft PDF to JPG. With the Boxoft utility you can convert a PDF into a high-resolution JPG. That done, you insert the JPG into your Publisher document as you would any other image. Voila!

If you’re interested in trying out the Boxoft PDF to JPG software, click here to download the installer. The first time you launch Boxoft PDF to JPG you will be prompted to download and install Ghostscript. After installing the software, configure Boxoft PDF to JPG to output a 300 dpi JPG by clicking the “Next >” button at the bottom of the main window and, using the up arrow, increase the dpi to 300.

PDFtoJPGscreenshot

PS: After you run the Boxoft PDF to JPG installer, the desktop shortcut may read “Flip PDF to JPG” or something similar rather than “Boxoft PDF to JPG.”

To download a cheat sheet containing step-by-step, numbered instructions for converting a PDF to a JPG using Boxoft PDF to JPG click here.

NOTE: If the person who created the PDF applied any security settings to the PDF, you will not be able to convert the PDF to a JPG.

Disclaimer: Boxoft PDF to JPG is distributed “as is.” No warranty of any kind is expressed or implied. You use at your own risk. LPi will not be liable for data loss, damages, monetary loss  or any other kind of loss while using or misusing this software.

Don’t Save Files on Your Desktop

Your computer Desktop is the easiest place to save files: images, text documents, recent downloads, etc. It’s so convenient to just save that file there where you know you can find it again.

Resist the temptation to do it! Why?

  1. Files stored on the Desktop slow down the computer’s overall performance. Not drastically, but some.
  2. Your Desktop will eventually run out of visible space. What will you do then? (Some of you reading this post may already have run out of Desktop space!)
  3. Most importantly, the files on your desktop at this very minute have probably not been backed up and are vulnerable—they may be easily deleted. If they are important enough to be quickly accessible, they should be backed up and stored in a folder nested within your “My Documents” folder.

The solution? Shortcuts.

You can fill up your Desktop if you want to (although #1 and #2 above still apply). But instead of saving the actual file there, just create a shortcut to that file.

Here’s an example of how to do that. Let’s say you have a folder on your Desktop that contains several Microsoft Publisher documents pertaining to your publication. That folder is called “Publication Resources.” You want to store this folder in a location that is safe, but you still want to be able to access it easily. Follow the instructions below to do that:

  1. Right-click on the folder and choose “Cut”
  2. Open your “My Documents” folder (in Vista, Windows 7 and Windows 8.x, it is just called “Documents”)
  3. In an empty area of the “My Documents” folder, right click and choose “Paste.” Now your “Publication Resources” folder has been moved from the Desktop to the “My Documents” folder.
  4. In the “My Documents” folder, find the “Publication Resource” folder that you just moved. Right click it and choose “Send to > Desktop (create shortcut)”
  5. Close the My Documents folder and go back to your Desktop. You should see a new icon there called “Shortcut to Publication Resources” or “Publication Resources – Shortcut.”

So whenever you need to open that folder, you can just double click the shortcut on the Desktop and it will open just like it always did. The difference is that the shortcut on your Desktop is only a shortcut—the actual file is stored safely in your “My Documents” folder.

Shortcuts are a nifty feature. They work for both files and folders. Use them to declutter your Desktop and safeguard your valuable information.

[Adapted from The Computer Tutor]

Planning Ahead!

Did you know the LPi Resource Calendar is a very useful tool?

  • It contains early submission deadlines for the year so you can plan your year accordingly
  • Information regarding your bound books. The due date for sending in your bulletin/newsletters for binding will be coming up soon! Please start gathering your publications and putting them in the order you want bound
  • Reminders to adjust your quantity during the summer months and holiday’s
  • And more…

 

You should have received your 2014 Resource Calendar, If you have not or if you need an additional  copy you can download if from LPi’s Art and Media Portal by clicking here or you can contact your local LPi service center.

Please make sure you download the correct version for your region.

 

Have a Very Merry Christmas and a Joyous Holiday Season!

Are you Linked into Linking?

If you use Publisher, Quark or InDesign to create your publication, one of the options you have when placing images is to link them to your publication file. But what does that mean and why would you choose to do that?

Generally speaking images files are large and take up lots of storage in your computer. When embedded in a Publisher, Quark or InDesign publication, the file you are working on becomes larger and takes more memory and hard drive space. In most circumstances this is an acceptable practice, and while it will make the program respond slower, the average computer used today is able to process data so quickly you will not likely notice. The same can be said for the space used by larger files in that most computers have very large hard drives and expansive amounts of RAM so that the effect of these larger files is rarely a issue to the average user.

This brings us back to the question of when is linking a good idea? Linking allows all high resolution image files to remain in one centralized location such as a server. This is commonly used at companies that work with high volumes of large image files such as newspapers or magazines. The files remain on the server and are not being copied to individual workstations across the company network slowing it down. When the document is finally ready for printing, proofing or final print, the software then finds the original high resolution image file and sends it to the printer.

The drawback to linking files to a page layout program is that, if the link is ever broken the high resolution file can no longer be used when you need to print it. When this occurs you will see a warning like the one in Microsoft Publisher. It states Publisher cannot find the following linked picture. It then lists the image that is missing. Publisher then offers up three options, find the linked picture and update it, print the low-resolution picture currently displayed in your publication, or print an empty space in place of the missing picture. In that instance you will always want to find the original file as printing the low resolution image or an empty space would only possibly be useful for proofreading.

As you can see, linking images is best avoided for the average user of page layout programs since it amounts to more confusion. Simply inserting the high resolution graphic is generally the best bet. The files you will find on LPi’s Art and Media Portal are all designed to keep the file sizes compact to allow for quicker downloading while at the same time making your bulletin or newsletter look great!

Color Makes You Key

You may see the letters CMYK mentioned with regard to the printing process. They refer to printing ink, and while it may seem to be an acronym for Cyan, Magenta, Yellow and Black, on closer inspection you’ll note it does not.

The obvious issue is the letter K which oddly enough stands for the key as in the key plate. Just as with a keystone, the key plate is a crucial part of color reproduction.

In the subtractive color model, the three colors of cyan, magenta and yellow are used in varying amounts to create a gamut that more or less represents all the colors of the rainbow. This is done by the inks subtracting reflected light off the substrate which in our case is white paper.

In theory if you were to combine equal amounts of those three colors what should appear is black, and smaller percentages of equal amounts would create shades of gray. In practice, the impurities of mass-manufactured printing inks will reproduce a dark color, but one that is rarely close to what we would all agree is black.

This is where the key plate comes into play. In printing, the key plate is used with black ink. Since this ink is a purer black than the three process inks can produce added together, images reproduced on press will have richer contrast and darker areas will look neutral

Black ink can be manufactured less expensively than cyan, magenta and yellow so when color separations are made, the three colors are often replaced with certain amounts of black which is an added benefit.

Black ink is also used for type. This has the advantage of producing sharp type with only one impression on press which is a technical challenge if using the three color inks as minor changes in alignment will make a blurred effect that can be hard to read.

So next time you see the letters CMYK, you’ll be a little wiser as to how key the letter K can be in making a good impression in your printed bulletin or newsletter!

Spread the Word

With Ash Wednesday coming up on February 13, 2013, many churches are preparing for the onslaught of questions about Mass times, Lenten penance and prayer services, Friday fish fries, and other events.

So take a few minutes now and save your members’ some time, and yourself a few (dozen) phone calls. Make sure schedules are updated and made available everywhere possible: bulletin, voicemail, outdoor sign, Facebook page, website, Seek And Find page. The following link shows three different ways to add this information to your listing, so pick the one that makes the most sense for your community: http://SeekAndFind.com/about/blog/387-do-they-know-when-to-find-you.

Virtual “Meet and Greet” with LPi’s Milwaukee Prepress Department

LPi held an open house this fall at our Milwaukee, Denver, Cromwell, and Cuyahoga Heights locations.  Many fantastic customers toured our facilities, attended seminars on a variety of LPi products and services, and met other local editors and advertisers.  A big THANK YOU to everyone who joined us!

For those who were unable to attend the event, here is a quick behind-the-scenes look at the Milwaukee center’s prepress department.  Consider it a “virtual open house.”
Prepress is responsible for making sure your publications are printed and delivered on time.  We have several different roles in this department:  customer service, tech support, design and processing.

Customer Service

Customer Service is our first point of contact for new customers, and also your source for information on scheduling, delivery, quantity, account changes and hardbound books.  Our customer service representatives are cheerful, outgoing individuals who love to chat with and assist new and existing customers.

Tech Support

Technical Support Representatives are our problem solvers, ready to jump into action with a friendly phone call and the click of a mouse to help resolve computer-related issues.  They provide training and assistance on a variety of programs and software.

Graphic Design

Graphic Designers are the creatives who work with fonts, colors, and graphics in order to lay out beautiful templates, directories, special covers and flyers to fit your needs.

Processing

Processers are the magic-makers behind the scenes, working directly with tech support and the press operators to ensure that your files are received after you submit them to us and adjusted when necessary to print correctly.

Milwaukee Prepress Contacts 2012

Now that you know a little more about our prepress team, we’d love to get to know you better as well!  Please don’t hesitate to call or email to touch base and introduce yourself.  Looking forward to connecting with more of our editors and advertisers as we work with you to “Connect Your Community.”

Setting Tabs in Microsoft Publisher

One of the most convenient ways of keeping an even structure in Microsoft Publisher is to use tabs in your margin bar at the top of your document. This makes placing detailed information more visually pleasing and easy to understand.  Pressing Tab by default gives you a gap of about a quarter of an inch in a document. Generally, this can cause a text box to unevenly place text.

(As a side note, it’s always best to set up your tabs FIRST Before placing in text. But for this demonstration we will use already placed text for visual purposes. if you have already placed text and want to use tabs, simply highlight all the text you want to use tabs with!)

 

 

 

 

Let’s organize this text by spacing out this information using tabs.  Since we have three segments of text we will tell publisher to space out the text by pressing tab between segments. For this example we want text to appear to the left, the center and to the right of our text box.  To set this up once we have clicked on the text box, choose where you want your first tab point to begin.  In this case we want to line up the left hand side, so we will double left click in the ruler icon at the top of the page all the way to the left. (as indicated by the red highlighted dot.)

 

 

 

 

 

 

 

This will bring up a menu where you will  choose which tab your trying to set up. (Left Tab, Center Tab and  Right Tab). You can also choose to have dots appear in between your tab spacing by choosing an option in the ‘leader area’.


 

 

 

 

 

 

 

 

 

 

Once you have set your first left hand side tab, repeat the process by double clicking on the ruler in the center of your text by and clicking in the  ’Center’ bubble. Then double clicking on the right hand side of your tab and clicking in the ‘Right’ bubble.  The end result should look like this (with the red highlights showing specifically where we clicked for our Left, Center and Right tabs.)


 

 

 

 

 

As you can see with the final result, the information is laid out evenly, and is a lot more intuitive to find the information your looking for. These tab settings are completely customizable to whatever project your working on. Tab spacing and the amount of tab sections can all be adjusted to suit your needs.

- By Jeff Pelletier

Bright Ideas – Master Pages

Working with master Pages By Jeff Pelletier

A Master Page in Microsoft publisher allows you to  have a repeating   image or text  on every page of your document  as you choose. For example let’s say we wanted a washed out background image on a few pages in our document.

The most convenient way of reaching the Master Page is to hit the following keys together Ctrl+ M you will notice a yellow background fills the pasteboard, this lets you know you are in your master page.

There are two ways of viewing Master Pages

1.  hit Ctrl+M to enter the master page view or Ctrl+M again to leave it and return to your normal editing screen.

2. Under View click on Master Page to activate the master page view an orange check mark will appear next to this once it’s activated. To Get out of the master Page View, under View, click Master Page again.

Master page content can only be edited from the master page View. This allows you to work in your normal view without having to worry about the content you placed in your master page view.
You can control where your master pages are used simply click on the page where you want your master page to either be turned on or off, and then in the left hand menu change to Master page A or Ignore Master

Master pages can be used to place repeating design pieces &, repeating time/date information, and anything else you would like to have consistently through your document!