Tag Archives: MS Publisher

Coloring Objects in Microsoft Publisher 2010

If you’ve upgraded to Microsoft Publisher 2010, you may have encountered a problem with Publisher not retaining specific color values. The problem occurs when you right click an object and use the “Format <object type>” dialog box to specify particular CMYK values.

The workaround is to use the appropriate feature on the ribbon, e.g. the “Recolor” button in the “Adjust” group on the “Picture Tools / Format” tab.

Use the simple techniques listed below to avoid this problem:

  • To apply color to text, highlight the text and go Home > Font Color > More Colors… > Custom > CMYK and input the CMYK values or use the color picker.

  • To apply a colored shape outline (border), select the object and go Drawing Tools / Format > Shape Outline > More Outline Colors > Custom > CMYK and input the CMYK values or use the color picker.
  • To apply a colored shape fill, select the object and go Drawing Tools / Format > Shape Fill > More Fill Colors > Custom > CMYK and input the CMYK values or use the color picker.
  • To recolor an image, select the image and go Picture Tools / Format > Recolor > More Variations… > Color > More Colors… > Custom > CMYK and input the CMYK values or use the color picker.

Another workaround is to create a custom color scheme and use the swatches in the custom color scheme to apply the desired color. Follow the steps below to create a custom color scheme:

  1. On the Page Design tab, in the Schemes group, click the More arrow in the lower right-hand corner of the color schemes gallery.
  2. Click Create new color scheme.
  3. In the Create New Color Scheme dialog box, under New, click the arrow next to each color that you want to change and then select a new color.
  4. Type a name for your custom color scheme and then click Save.

Your custom color scheme is now the default color scheme. All objects in your publication that were filled with scheme colors are now filled with the colors in your custom color scheme. The colors that you selected can now be used as the scheme colors when selecting colors throughout your publication.

One word of caution: before creating a custom color scheme, check with you LPi technical support specialist to ensure that your color scheme is compatible with LPi printing standards.

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How does it all fit? Working with Clip Art.

In the past we have discussed how to build up your clip art library and then how to modify images to fit your needs (within the bounds of copyrights as was discussed in another post,) but now comes the tricky part of getting these images into your publication.

There are a few formatting options available for images.  Anyone working with images in Word knows the first option “In Line with Text.”  This is the default setting for any images that are inserted into a word document, but it is generally unfavorable because it often takes up a lot of room unnecessarily.  So how do we fix this?

First, if you right click on the image a series of options will open up, one of which will say “Format Picture”  This will open a formatting window, if we click on the Layout tab we will see the Text Wrapping options.  (In later versions of word the Text Wrapping options are accessible just by right clicking the image.)  Remember this Formatting screen as we will refer to it later.

Of the options that are available, Square is most likely the choice we are looking for.  This will allow us to move the image freely and will let the text fill the white space on either side of the image (this is the default picture setting in Publisher.)

There are a lot of other options available to us, for instance, lets say we want our graphic behind the text.  In word, we can either use the “Behind Text” option from the “format Picture” screen, or else we can just right click the image and there is an option available for “Send to Back” and “Send Behind Text,” similarly in publisher, you can right click, select “Object Order” and “Send to Back.  Generally this format is used for watermarks and should be done very sparingly and only with lighter images so that it doesn’t interfere with the text on top.  Also overuse of watermarks or images behind text can make your publication look very busy and make it harder to read.

These are only a couple of options available to help your graphics work with the text.  Don’t be afraid to play with the available options and see what you can do

When you exit Publisher, do you get the message ‘Do you want to save the Clipboard?’

caution1When you see this message, you have three choices. Click the Yes button, click the No button, or click the Cancel button. Many of us have hit Cancel only to find ourselves right back where we started.

Here is what is going on:
When you cut and copy in Publisher, you can paste into another Microsoft program, like Word or Outlook. This dialog box is asking if you want to continue on with paste into another program.

I’ll bet you never read the small print in this dialog box. It says, “The clipboard is a storage area in Windows which currently has some Publisher objects on it. If you want to save what’s on the Clipboard to use in another program or publication, click Yes. Otherwise, click No to free up memory. To return to Publisher, click Cancel.”

Wow! Who would have thought that the fine print would actually be helpful?!

So, when you see this message, choose Yes if you plan to paste your stuff into another program, choose No if you are done with whatever you have cut or copied, and choose Cancel if you didn’t mean to exit in the first place.

Finding the Right Word

The LPi blog is officially launched and in preparation for writing my own first entry, I was trying to find words to convey my excitement in ways that you, our faithful editor, would find inspiring and interesting. At this point, it became obvious that the word “exciting”, and its many variations, was about due to be overused and I needed another word.thesaurus

Immediately after realizing my conundrum, I turned to my trusty thesaurus. Thought by children to be a long-extinct dinosaur, this is a valuable tool when looking for just the right word.

Microsoft Publisher has an excellent, admirable, and worthy thesaurus included with the software. Simply type your word, in my case “exciting”, and with your cursor placed on the word, click on your Tools menu option, choose Language and then choose Thesaurus. If available, a whole list of synonyms will appear for you to use.

A note of caution: In our zeal to find different words, we run the risk of using a word that may not be appropriate as a descriptor. As I start my first blog entry, I may not be keyed up or even wound up but I certainly am pleased, eager and enthusiastic!