Tag Archives: Tabs

Creating Event Calendars for Busy Schedules

Spring will soon be in the air, and Lent is now upon us. Preparing for holy seasons presents a challenge to our editors, who must find a way to squeeze many special events and masses into the bulletin. What is the best way to convey important dates and church happenings to parishioners within a limited amount of space?  Depending on the type and amount of information, there are several layout options to consider.

Traditional Calendar Style

Calendar layouts are ideal for displaying very basic details.  The following example worked well because only the date, time, location, and event name were needed.  One limitation of using this method within Microsoft Publisher is that the table row height expands based on the amount of content in each cell.  In other words, unless the content is the same length for each day, the calendar’s rows may vary a bit in height.

Lent events calendar design

How To:

Creating a traditional calendar in Microsoft Publisher is not a straightforward process, but it can be done.  The calendar must be created manually by inserting a table into the document, with 7 columns and 6 rows.  Resize the top row to a shorter height, as that area will contain the days of the week.  Next, number each cell based on the dates within the calendar month.  To avoid confusion, enter all dates first, then go back and type in the events for each day.  See Microsoft Publisher’s Support website, or call an LPi Tech Support Representative if assistance is needed with table formatting.

Chronological Event List

Event lists work well when there are only a few events to note, and/or if the time span for activities is shorter than a month.  Alignment, color and white space can help organize the information, as demonstrated in the below example.

upcoming eventsUsing tabs to align the dates and events balances the information and improves readability.

How To:

Refer to “Keeping Tabs on Your Content”  or “Setting Tabs in Microsoft Publisher” for tips on how to create tabs.

Chronological Table

Tables featuring a row for each weekday are useful when there are several daily activities.  This layout offers extra room for event descriptions, if needed.

chronological table calendar layout

How To:

Create two separate tables, with 3 columns and 15 rows each.  Label the left column with days of the week.  Decrease the width of the middle column, and then type in the numerical date, working vertically down the table. Event descriptions can be placed in the right column.

Cluster Parish Events

Juggling multiple events for more than one church may seem daunting, but using a list or table format makes it possible.  Event lists can be organized by abbreviating the church names, with a clearly labeled key section.  The following is an example of a tabbed event list with key.

calendar with key tri parish

Table layouts may work better if each church has many events that are not shared with the other locations.  Simply include a separate column or row for each location. See the example below.

Lenten Calendar table

In summary, there are many potential ways to organize event information in a concise, readable manner.  Note that some of the above examples may require an intermediate to advanced level of skill with Microsoft Publisher.  Feel free to contact your local LPi tech support department if you need any assistance with tables or tabs.

Have any alternative methods or tips for managing your events/activity list, besides those mentioned above?  Please comment to share your thoughts. We are always interested in new ideas and suggestions!

Keeping Tabs on Your Content

Looking for a neat way to keep things in line within your bulletin?  Give your space bar a break and consider using Tabs, a convenient method for organizing your information in a clean, easy-to-read format.  When set up correctly, all you need to do is press Tab on your keyboard, and Microsoft Publisher will automatically position your text in the location you want.  You have the option of lining everything up to the left side, right side, center, or at the decimal points.  Search for “Tabs” in Microsoft Publisher’s Help menu for more information and detailed instructions.

Tabs are very useful for laying out your mass times and intentions, activity schedules, contact information, and many types of lists and forms.  Check out the following examples and try these quick tutorials for your bulletin or newsletter!

3-Column Weekly Activity Schedule

List activities for the week, using columns for date, event, and time.

Before

After

Steps:

  1. Create a new text box with the heading “Upcoming Events.”
  2. Enter a date, then press tab.  Enter an event name, then press tab again.  Finally, enter the event time.  Press Return or Enter to begin a new line.
  3. For example, Type Nov. 27, then hit tab.  Type Choir, then hit tab.  Type 9:00 am.  Press Enter.   Repeat this process for several lines.
  4. Highlight all of the text you inserted, and then click Format, Tabs.
  5. Click Clear All to remove any previous formatting.
  6. Click in the field under Tab stop position.  Type 1.15 as your measurement.  This will determine the placement of your tab.
  7. Select Left alignment.
  8. Click Set to apply your selections to your highlighted content.
  9. Click in the Tab stop position field again, and type 3.5.
  10. Under Alignment, click Right.
  11. Click Set.
  12. Click Ok.  You’ll notice that your lines are now reformatted.  If things are not lining up the way you want, just start at step 3 again, and adjust your tab stop measurements and alignments as needed.

Contact Information

Use tabs and leaders to organize names and phone numbers so readers can easily find the specific information they need.

Before

After

Steps:

  1. Create a new text box with the heading “Contacts.”
  2. Type a first and last name, then hit tab.  Next, type that person’s phone number or extension.  Press Return or Enter to start a new line. Repeat this process on the next several lines, until you have typed all names and phone numbers.
  3. Highlight the text you inserted, and then click Format, Tabs.
  4. Click Clear All to remove any previous formatting.
  5. Click in the field under Tab stop position.  Type 3.3 as your measurement.  This will determine the placement of your tab.
  6. Select Right alignment.
  7. Under Leader, select Dot.
  8. Click Set to apply your selections to your highlighted content.
  9. Click Ok.  You’ll notice that your lines are now reformatted, and should include dots between the names and phone numbers.  If things are not lining up the way you want, just start at step 3 again, and adjust your tab stop measurements and alignments as needed.

Weekly Collections

Use the decimal alignment tab to position collection amounts in your Stewardship area.

Before

After

Steps:

  1. Create a new text box with the heading “Church Support.”
  2. Type “Previous Balance,” then press tab.  Type your previous balance amount in this format: $x,xxx.xx.  Hit Enter or Return to begin a new line. Type “Contributions,” then press tab.  Type your parish’s contribution amount in this format: $x,xxx.xx.  Hit Enter or Return to begin a new line.  Type “Total,” then press tab.  Type your total donation amount in this format: $x,xxx.xx.
  3. Highlight all the text you inserted, and then click Format, Tabs.
  4. Click Clear All to remove any previous formatting.
  5. Click in the field under Tab stop position.  Type 3.2 as your measurement.  This will determine the placement of your tab.
  6. Select Decimal alignment.*
  7. Under Leader, select Dot.
  8. Click Set to apply your selections to your highlighted content.
  9. Click Ok.  You’ll notice that your lines are now reformatted, and all numbers should be aligned at the decimal point.  If things are not lining up the way you want, just go back to step 3, and adjust your measurements and alignments as needed.

*You can also try using the right alignment setting for this example.

Although it may seem daunting at first, with just a little practice and some determination, you can master the above techniques and use them to make your publications more attractive and helpful for your readers!  Remember that all of the above examples can be adjusted to fit your needs.  For instance, if you typically use different categories for your church support section, name them accordingly.  Or, if you’d prefer a 2-column activity list, just create one set of tab stops, instead of two.

Have you tried using Tabs in your publications?  Please comment about your experiences.  Would you recommend Tabs, or is there a different method that works better for you? Share your tips and tricks!